Add Metadata on Import

As you add and import media to your Mylio Photos Library using the Copy or Move options, you have the option to include additional metadata such as:

• Copyright Information (IPTC Card)
• Custom File Names
• Custom Folder Organization
• Keywords

Add Creator and Copyright Information During Import

By default, adding an IPTC Card on Import is hidden but can be enabled under Settings > Advanced. Click here to learn how to set up an IPTC card with your creator and copyright information.

1. From the Copy/Move dialog, click Show Advanced Settings, then scroll down.
2. Toggle the switch next to Apply IPTC card on Import to ON.

Rename Files During Import

1. From the Copy/Move dialog, click Show Advanced Settings, then scroll down.
2. Mylio Photos will import media with their existing file names by default. If you’d prefer to rename your files, click Keep existing file names next to File naming.
3. Choose from the following options:
   • Prefix-Sequence, Year-Month-Day-Sequence, Year-Month-Sequence, Camera-Sequence, or Custom.

*TIP: Click here to learn more about file renaming options.

Advanced Folder Organization Options

When importing media into Mylio Photos, the Folder Organization settings control how files and folders are handled at the destination. These options fall into two main categories:

1. Preserve the existing folder structure
2. Reorganize files into a new folder structure

Choosing the right option depends on whether your media is already organized or needs to be cleaned up during import.

Option 1: Preserve Existing Folder Structure

Use these options when your files are already organized the way you want, or when you need to maintain the original folder hierarchy.

Add Contents of Selected Folder

• Imports everything inside the selected folder.
• The selected folder itself is not included.
• All files, folders, and subfolders inside the folder are copied to the destination.
• Best when:
  • You want to merge the contents into an existing folder structure.
  • You don’t want an extra top-level folder added.

Add Selected Folder as New Item

• Imports the selected folder and everything inside it.
• The entire folder (including all subfolders and files) is copied as a single item.
• Best when:
  • You want to keep a folder intact.
  • You want the selected folder to appear as its own top-level folder in the destination.

Option 2: Reorganize Files into a New Folder Structure

Use these options when importing unorganized media or files coming directly from a camera memory card.

• Files are reorganized into a new folder structure based on the option you choose.

Available Folder Structures

• Year / Month / Day – Creates folders by capture date, organized down to the day level.
• Year / Month – Groups files by year and month.
• Year – Places all files into folders by year only.
• Day – Organizes files by day, regardless of year.
• Current Date – Places all imported files into a folder using today’s date.
• Custom – Lets you define your own folder naming structure using available date and metadata fields.

Choosing the Right Approach

Already organized? Use one of the Preserve Existing Folder Structure options.
Unorganized files or camera card imports? Use one of the Reorganize Files options to create a clean, consistent structure automatically.

*TIP: Click here to learn more about auto-organizing folders after importing.

Add Keywords During Import

1. From the Copy/Move dialog, click Show Advanced Settings, then scroll down.
2. If desired, toggle the switch next to Add folder name to keywords to automatically include the name of the folder being imported as a keyword.
3. Add a keyword or phrase by typing into the Add keywords field. After typing, add a comma , to apply the keyword. It will appear as a pill in the list below.
   • As you type, Mylio Photos will suggest keywords you’ve used before. Click a suggestion to reuse it or continue typing to add a new keyword.
4. To remove a keyword click the on a keyword pill to remove it.