Navigating Mylio starts with understanding the tools and terminology. This section defines the common tools and terms you’ll find throughout this user manual.

Actions Menu – The Actions Menu, located in the Quick Actions Bar at the bottom right of the screen, displays a series of actions that you can take on your current selection. This includes selecting, moving, deleting, and adding photos to an Album.

Activity – Clicking on the chat bubble icon in the Navigation Bar opens the Notifications and Activity Center. This shows you what Mylio is working on as well as any issues you should be aware of.

Add New – Clicking the + icon in the Quick Actions Bar adds a new Folder, Album, or Person depending on your selected View.

All Photos – The All Photos view shows every photo in your Mylio Library.

Annotations – When enabled, Annotations can show Ratings, Title, Caption, Date, Fuzzy Date, and GPS overlays on your photos when in Grid view. Enable Annotations from the View Menu in the Navigation Bar.

Auto-Advance – When enabled, Auto-Advance automatically moves to the next image after you rate, flag, label, or tag faces in a photo. Enable Auto-Advance by clicking on the Rating and Tagging icon in the Quick Actions Bar and toggling Auto-Advance to the ON position.

Albums – Albums allow you to group and organize photos without affecting their location on your hard drive. Albums are virtual collections, like a playlist for your photos. One photo can be assigned to multiple albums.

Albums View – The Albums View allows you to organize, create, and customize Albums.

Batch Tagging – Clicking the Batch Tagging icon in the Quick Actions Bar allows you to quickly tag people in photos.

Cache – Mylio’s cache is a temporary holding area that is used when your device sync settings are adjusted. It can be cleared at any time to free up space on a device. The cache allows you to work with Mylio without the need for an Internet connection and can allow other devices in your network to work independently.

Calendar View – The Calendar View shows your photos on a calendar in combination with events from your life.

Categories – Categories are an organizational tool you can assign to Events, Folders, and photos making them easier to search and filter.

Cover Photo – Each Folder, Album, Event, and Person in Mylio have a photograph that represents that collection of photos. You can specify a custom Cover Photo by right-clicking on an image and choosing Set Cover > then choosing Folder, Album, People (People view only) or Event.

Chromeless – When enabled, Chromeless hides all icons and text in Mylio so you can focus on your photos. Enable Chromeless by clicking on the View Menu in the Menu Bar and selecting Chromeless. (This feature is available for computers only; it’s not available in the mobile app.)

Clipboard – The Mylio Clipboard allows you to temporarily store photos while moving them between folders, albums, and other views.

Crop – The Crop tool allows you to refine your composition. Cropping can remove distractions and bring attention to a subject. Rotating an image can correct things like tilted horizons and a crooked building. Cropping is a non-destructive edit and can be adjusted at any time in the future.

Dashboard View – The Dashboard View lets you see Getting Started tips, Notifications, recommended Actions, Devices, Library stats, Help, and more. The Dashboard serves as a useful overview of what’s happening in Mylio.

Date Range – If the date and time setting on a photo is incorrect, but you don’t know the exact date it was captured, you can set a Date Range. This allows you to pick a range of dates rather than a specific date and time. For example, you could assign a photo the date range of July through September in 1986 for photos in the Summer of 1986, or November 20 through December 31, 2021 for photos during the Holidays in 2021.

Details Panel – The Details Panel gives you access to the Info, Map, Edit, and Sync Panels.

Device – A Device refers to a computer, tablet, phone, external drive, or cloud service that contains photos and is synchronized with your Mylio Library.

Edit Panel – The Edit Panel, located in the Details Panel, lets you edit photos and includes an auto-enhance option, stylized presets, and other adjustments to make your photo look its best. These adjustments are applied nondestructively, meaning they can be revised easily in the future. Your edits will also sync across all devices in your Mylio network.

Event – Events in Mylio are based on a date or range of dates. When you create an Event, all photos from the specified date(s) will be grouped together when viewing them in the Calendar view. An example of an event could be a week-long family vacation.

Export – See Share.

Face Tagging – Clicking the Face Tagging icon in the Quick Actions Bar allows you to quickly tag people in photos. Mylio’s face recognition technology makes it easy to group photos by person and quickly find more photos with people in them in the future.

Featured Photo – As you scroll through your Life Calendar™, you’ll see a Featured Photo for each Year, Month, and Day. Mylio chooses Featured Photos based on several criteria including Event Priority, Star Rating, and more. You can adjust the settings for Featured Photos by going to the View Menu > Settings > Calendar > Featured Photo Ranking.

Filmstrip – When enabled, the Filmstrip displays a strip of images along the bottom of the screen showing all the images in the currently selected album or folder. Enable the Filmstrip from the View Menu in the Navigation Bar.

Filter – Clicking the funnel icon in the Navigation Bar opens the Filter bar allowing you to sort images by a wide variety of criteria including Date, Type, Categories, People, Rating, Camera, and more. Filtering is useful to narrow the contents of your library based on specific details.

Flag – A Flag adds a simple marker to your photo. Add a Flag to a photo by clicking on the Tag icon in the Quick Actions Bar and clicking the Flag icon. Most use flags to indicate selected photos that they like or want to remember.

Flutter – Flutter allows you to quickly see the contents of any Folder or Album by swiping your finger over the container from right to left on touchscreen devices, two-finger swiping from right to left on trackpads or use your traditional mouse’s scroll wheel while holding the Shift key.

Folders – Folders in Mylio represent the folders on your computer, external hard drives, and other devices that contain your Original photos and videos. If you move pictures between folders in your library, they are moved on your devices as well.

Folders View – The Folders View shows how your folders are organized on your hard drive and connected external drives.

Geotag – Geotags allow you to view your photos on a map. If your photos do not have GPS data from your camera, you can add a location or GPS coordinates in Mylio. Most cameras and smartphones automatically add GPS data to images.

Grid View – Grid View is when multiple photos are displayed in a grid.

Grid Style – Grid Style allows you to change how photos are displayed in the grid view. Choose between Square, Tile, and Fluid by opening the View Menu in the Navigation Bar and choosing Grid Style. You may want to experiment with the display types to discover which you like the best.

Import – Clicking the Import icon in the Navigation Bar allows you to add media from your computer, external hard drives, camera, memory card, cloud services, and more.

Info Panel – The Info Panel in the Details Panel lets you view and manage information about your photos including title, captions, date, keywords, categories, location, and other metadata.

IPTC CardIPTC (International Press Telecommunications Council) is a standardized format for adding metadata to a photo regarding content, ownership status, rights, and licensing. In Mylio, the IPTC Card lets you add ownership and copyright information to your media.

Keywords – Keywords are searchable words and phrases that can be added to a photo or series of photos to further organize your Mylio Library and make images easy to find. You can add Keywords when importing or add them at any later time.

Labels – Labels let you apply a color label to a photo or series of photos to further organize your Mylio Library and make images easy to locate using Search and Filter.

Library – See Mylio Library.

Life Calendar™ – Mylio’s Life Calendar™ displays your photos on a calendar in combination with events from your life. This personalized view happens automatically when you link an online calendar to Mylio. It’s a unique way to automate some organization, and easily see and find memorable life events in a fun-to-browse way.

Linked Folder – A Linked Folder is actively monitored for changes. If you add a Linked Folder, Mylio watches it in your file system without moving it from its original location. If you add photos to a Linked Folder, Mylio will automatically import the new additions. This is the most useful way to add images to Mylio that are already on a hard drive, especially if other applications are already referencing them.

Lost Original – If Mylio cannot locate a copy of an Original photo it will show this file as a Lost Original. Lost Originals are caused when the Original version of a file is deleted outside of Mylio before it was fully Synced.

Map Panel – The Map Panel in the Details Panel allows you to view location information or assign a new location to a photo or set of photos.

Map View – The Map View organizes photos by location on a world map. Mylio does this automatically for photos that have GPS metadata.

Menu Bar – The Menu Bar is computer-specific and can be found along the top of the Mylio window (Windows) or along the top of your computer screen (macOS).

Metadata – Metadata is information that describes your image file. Some metadata is added automatically from your camera, such as the capture date, camera model, lens, and settings used. Other metadata can be added or edited manually, such as copyright information, keywords, ratings, and more.

Mylio Hotspot – A Mylio Hotspot allows you to create a private network to sync your devices when internet access is not available. See also Peer-to-peer.

Mylio Library – The Mylio Library is the full collection of your media, edits, and metadata that is viewable from all your Mylio-synced devices.

NASNAS stands for network-attached storage. It is a storage device connected to a computer via a network. NAS devices typically have a large capacity with built-in redundancy, making them ideal for photo storage.

Navigate Back – Clicking the back arrow in the Navigation Bar will take you to the previous folder, album, or image.

Notifications – Clicking on the chat bubble in the Navigation Bar will open the Notifications and Activity Center and show you what Mylio is working on, as well any issues you should be aware of.

Original – An Original is your full-quality file. File sizes can vary widely, depending on the resolution and pixel size of the photo. Original files are fully editable.

Peer-to-peer – Peer-to-peer is the ability for a computer, phone, and/or tablet on a Mylio account to communicate with one another to privately access and share files without the need for a central server.

People View – The People View allows you to view and organize photos of family and friends. As you start tagging the people in your photos, Mylio’s facial recognition will help you tag them in future photos.

Photo Sizes – See Thumbnail, Preview, and Original.

Places – The Places section of Mylio’s Info Panel lets you view the location for a photograph on a map and add or edit GPS coordinates.

Presets – Presets allow you to make instant changes to your photo with a single click. Each Preset includes a saved set of edit adjustments that apply a unique, stylized look to your photograph. You can use the included presets or create your own.

Preview – A Preview is a medium-quality version of your photo that gives a good representation of your photo while taking up a fraction of the storage space necessary for the Original. Previews are great for Laptops and Tablets and are fully editable. If your Original file was a Raw format, that information can be adapted to the Preview file as well, in order to offer greater flexibility when editing.

Protection – Protecting your memories is an integral part of Mylio and begins with creating a complete copy of every photo and file in your Mylio Library in a Vault. Vaults can be any device that has enough available storage to hold your entire photo library. Common devices for Vaults are external drives, cloud storage providers, and desktop computers. Using more than one Vault provides a backup method to protect you from device failure or loss.

Quick Actions Bar – The Quick Actions Bar gives you access to icons for actions including Rating & Tagging, Share/Export, Rotate Left, Face Tagging/Batch Tagging, Delete, Add New, Show/Hide Details Panel, Zoom, Clipboard, and Actions Menu.

Rating – Clicking on the Tag icon in the Quick Actions Bar will expand the Rating bar and allows you to easily tag photos with star ratings, color labels, and flags. Adding ratings makes it faster to find the images you’re looking for with search and filters.

Raw – Raw image files contain the data directly captured by a camera sensor.

Search – Clicking the magnifying glass icon above the Navigation Bar allows you to search through your photos and folders using keywords, ratings, people, map locations, recent imports, and pinned searches.

Settings – Mylio’s Settings, accessible from the View Menu in the Navigation Bar, allow you to manage your Account, Mylio’s Appearance, Linked Calendars, Sync, and other parameters to customize Mylio to best fit your workflow. Be sure to take the time and explore the many options to customize Mylio to your needs.

Share – Clicking the Share icon in the Quick Actions Bar allows you to easily export your photos for email or social media. You can also save to disk, print, and more.

Single Photo View – Single Photo View is when a single photo is displayed on the screen.

Source – The Source section in Mylio’s Info Panel shows where media in Mylio originated including the original device, import date, and folder location for the current device.

Stars – A Star rating allows you to rank your photos with 1, 2, 3, 4, or 5 Stars. This is a great way to rank your photos and separate your best photos from those you plan to delete.

Sticky Zoom – Sticky Zoom is an optional setting that lets you maintain the zoom level while browsing photos in Single Photo View. Enable it from the View Menu > Settings > Appearance > Use Sticky Zoom.

Sync – Mylio’s syncing process ensures each of your devices always has the same information and new photos and files added to one device are available on your other devices.

Sync Panel – By default, the Sync Panel is hidden. You can enable it via the View Menu > Settings > Advanced > Sync Panel (toggle the switch to the ON position). The Sync panel gives an overview of your connected devices and any sync activity.

Tag – Tagging a photo or file adds information to it. Mylio has three types of tags: Batch Tag, Face Tag, and Geotag.

Thumbnail – A Thumbnail is a small version of your photo that is typically used for referencing your full library. Thumbnails are ideal for mobile devices, but do not allow editing.

Undated – Undated refers to a photo without a date. Changing the Capture Time & Date to Undated in the Details panel will remove all date and time metadata from the selected images.

Undo – To undo a change, use the keyboard shortcut Cmd + Z (macOS) or Ctrl + Z (Windows) to step backward. You can also step back using the Actions Menu > Undo or right-click > Undo.

Unprotected Media – Images displayed in the Dashboard or Sync Panel as Unprotected means that the photos are not yet synced to all the devices that want them.

Unsupported Media – Mylio supports a wide range of files including photos, documents, PDFs, videos, and more. We are constantly working to expand the types of files that can be imported to Mylio. In some cases, you may encounter Unsupported Media files that Mylio cannot import or files Mylio cannot read.

Vault – A Vault in Mylio is any device that stores a complete copy of all files and photos in your Mylio Library. It is highly recommended that you add more than one Vault to your library to add redundancy to your photo backup system.

View Menu – Clicking the View Menu icon in the Navigation Bar allows you to access Mylio’s main Settings and Help Menu.

XMP FileXMP files (extensible metadata platform) are an industry-standard format for holding additional information about your photos. Mylio utilizes XMP files to move, edit, and file information between your devices.


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