Customize Library Sharing with Spaces

Spaces allow you to sort and organize files into subject-specific views. When sharing your library, you can switch to the Guest Space or create a Custom Space with Mylio Photos+ for trusted collaborators to use on their personal devices. It also allows you to set a PIN code and limit access to people viewing your library on a particular device.

Enabling the Guest Space is perfect for handing your phone to a friend so they can flip through photos from your recent vacation. Custom Spaces are well suited for sharing a Mylio Photos+ account with trusted collaborators, such as your household, extended family members working on an ancestry project, or small business.

Once Custom Spaces have been created and configured, they can be assigned to different devices connected to your Mylio Photos+ account. This can be done locally on each device, or using Remote Control from any device or user with the Master Passcode.

With Spaces, You Can:

• Create custom settings for each device connected to your Mylio Photos+ account.
• Remotely manage and adjust the Space used on each device.
• Have granular control over which panels are visible.
• Control options like sharing, editing, and tagging.

*NOTE: Click here for more information on getting started with Spaces.

!WARNING: Mylio Photos cannot prevent users from navigating a computer’s storage or operating system. Do not allow access to a device for an untrusted individual.

Enabling the Guest Space

The Guest Space can be helpful when handing your device to a friend or family member so they can browse your library. The Guest Space displays the same media as the Public Space (everything except media marked with the Private Category, or hidden files and folders).

1. Click the Spaces icon in the left sidebar.
2. Select the Guest Space. Depending on your privacy and security settings for Spaces, you may be asked to enter a PIN code to switch between Spaces.

3. When you’re done, switch to another Space and enter your PIN code to confirm.

Sharing Your Library With Users on Other Devices

Spaces allow you to control information shared with others using your Mylio Photos+ account on different devices. Here are a few examples:

Household Sharing

This is an example of how Mylio Photos+ Spaces could be used to share an account with family members in a household.

Spouse 1 – Mylio Photos+ account administrator with access to everything.
Spouse 2 – Only wants to see their photos and media marked with the Family category but can adjust all account parameters if desired or view different Spaces.
Child 1 (teenager) – Only wants to see their photos and media marked with the Family category and has limited access to tag People, create Albums, and Edit, but cannot delete media, assign Categories, or change Spaces.
Child 2 (younger) – Only wants to see their photos and media marked with the Family category. However, they cannot modify the files and can only browse specific views (such as All Photos, Calendar, and People).

1. Assign the Family Category to media you want accessible by every family member.
2. Create a Custom Category for each family member. Assign these Categories to folders using Tap to Categorize to indicate who should have access. For example, Spouse 1’s Category should be applied to the folder where their phone photos are saved under Apple Photos or Android Photos so they have access to their own photos.
3. Create a QuickCollection for each family member that includes the category for their name and the Family Category.
4. Create a Custom Space for each family member that includes their personal QuickCollection.
5. Select the appropriate User Role preset to apply commonly used settings and permissions, then customize as desired. For this example, we’ll apply the following User Role presets for each household member:
   • Spouse 1 & 2 – Photo Manager
   • Child 1 – Teen
   • Child 2 – Child

Family History Workgroup

This is an example of how Mylio Photos+ Spaces could be used to share an account with collaborators on a family history project.

Family Member 1 – Mylio Photos+ account administrator with access to everything.
Family Member 2 (sibling, cousin, etc.) – Has access to a Custom Space called “Family History” with permission to add new photos, edit metadata, and tag People, but cannot delete files or change to a different Space.
Family Member 3 (grandparent, great-aunt, etc.) – Has permission to browse to a Custom Space called “Family History” and switch between the All Photos, Calendar, People, and Albums views, but cannot make changes to files and most tools and panels are hidden.

1. Assign the Family History category to media you want accessible by every family member using Tap to Categorize.
2. Create a Custom Space for each family member that includes the Family History category.
3. Select the appropriate User Role preset to apply commonly used settings and permissions, then customize as desired. For this example, we’ll apply the following User Role presets for each household member:
   • Family Member 1 – Uses Everything Space or default Family History Space.
   • Family Member 2 – Family History Collaborator
   • Family Member 3 – Viewer

Small Business Workgroup

This is an example of how Mylio Photos+ Spaces could be used to share an account in a small business environment.

Manager – Mylio Photos+ account administrator with access to everything.
Employee 1 – Has access to the Work Space (or a Custom Space for that specific business) with permission to add new photos, edit metadata, delete files, and share, but cannot change to a different Space.
Employee 2 – Has access to the Work Space (or a Custom Space for that specific business) with permission to edit metadata and share, but cannot delete files or change to a different Space.

1. Assign the Work category to media you want accessible by every member of your business workgroup using Tap to Categorize.
2. Create a Custom Space for each workgroup member that includes the Work category.
3. Select the appropriate User Role preset to apply commonly used settings and permissions, then customize as desired. For this example, we’ll apply the following User Role presets for each household member:
   • Manager – Uses Everything Space or default Work Space.
   • Employee 1 – Co-worker (trusted)
   • Employee 2 – Co-worker